Productivity isn’t about doing more—it’s about doing what matters most. With Notion, you can organize tasks, track goals, and streamline your day in one digital space.
In this guide, we’ve picked out twelve of the best Notion templates to help you plan your day, manage projects, and build habits more effectively.
Let’s explore the productivity system in Notion that works best for you.
Pro Tip: Pick one template to get started. Customize fields like tags and dates to match your style. You’ll master Notion in no time.
Top Notion Templates for Productivity
Here’s a curated list of powerful Notion templates that boost productivity in 2025. From daily planning to goal tracking, you’ll find tools here that can transform how you manage your time and tasks.
1. Daily Task Management (Free)
The Daily Task Management Template is a free Notion template. It keeps all your daily tasks in one clean, intuitive interface. A personal dashboard shows your priorities, deadlines, and progress at a glance. This template acts as a powerful productivity tracker for any busy schedule.
Key Features
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Custom Dashboard for centralized task tracking
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Smart Prioritization with due dates and categories
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Integrated Workspace View pulls in notes, calendars, and project info
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Clean UI for distraction-free productivity
Students juggle homework and exam prep with ease. Freelancers coordinate client projects in one place. Professionals manage meetings, deadlines, and deliverables without stress. Anyone who needs a reliable daily planning tool will see immediate benefits.
Check out this template here.
2. SaaS Subscription Management Template
The OptiSpend SaaS Subscription Management Template is a free Notion template that organizes all your software subscriptions in one place. It shows each tool, its cost, and next billing date in a clean, easy-to-scan database notionandgpt.com. Automatic reminders help you avoid surprise charges and keep your budget on track.
Key Features
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Centralized Database for every SaaS tool.
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Custom Views (table, calendar, board) to filter by team, status, or priority.
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Automated Reminders that notify you days or weeks before renewals.
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Cost Tracking & Reporting with roll-ups and formulas for monthly and annual spend.
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Invoice Storage to attach PDFs or link billing portals.
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Collaboration & Permissions to assign owners and set edit or view rights.
Startups save time by seeing all subscriptions at a glance. Growing teams gain budget visibility and accountability. Freelancers prevent unwanted renewals and track client tool spend. Marketing and finance teams share a single source of truth for software costs.
Get the SaaS Subscription Management Template here.
3. Blog Editorial Calendar Template
The Blog Editorial Calendar Template is a free Notion template designed to bring order to your content workflow. It combines idea brainstorming, assignment tracking, and deadline management into one dynamic dashboard. With this template, your next post is always on schedule and your content strategy stays on point.
Key Features
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Content Idea Database with title, topic cluster, and brief
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Author & Status Tracking to assign writers and monitor progress
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Calendar View for a month-at-a-glance publishing schedule
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Kanban & Table Views to filter by cluster, status, or priority
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Automated Reminders before draft deadlines and publication dates
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Customizable Views so teams can adapt layouts to their needs
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Topic cluster-based format to group related posts and boost SEO
This template gives bloggers a clear roadmap for every article. By following the content editorial calendar, writers can easily understand their topic, deadlines, and progress. It helps them stay focused and create a blog with Notion in an organized, stress-free way. Content marketers can align campaigns and team roles, while agencies share editorial plans with clients and collect feedback—no spreadsheets needed. Even solo writers gain a visual guide that fuels creativity and consistency.
4. Free SOP Template
The Free SOP Template for your Product is a Notion template that helps you document every process step by step. It ensures consistency, efficiency, and accuracy in your workflows. In SaaS AI environments, it guides teams through development, deployment, marketing, and support tasks.
Key Features
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Structured SOP Framework with sections for purpose, scope, and detailed procedures
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Interactive Checklists to monitor task completion and status
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Customizable Sections for roles, responsibilities, and compliance notes
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Embedded Resources to link to related documents, diagrams, and videos
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Progress Tracking using tags, dates, and comments
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Collaboration Tools with real-time editing and permission controls
Startup founders use this template to build strong operational foundations. Product managers oversee development, testing, and deployment with clear guidelines. Marketing teams follow branded workflows for campaigns and content roll-outs.
Developers reference coding standards and maintenance protocols. Support agents troubleshoot issues using standardized steps. New hires ramp up faster by following one clear document.
5. Project Management Dashboard
The Project Management Template from Notion that turns your workspace into a unified project hub. It organizes every project and task in one place.
A visual Project Gallery gives you an at-a-glance overview of all active and upcoming work. You can drill down into each item with a Task Kanban Board, then zoom out to see milestones on a Project Timeline.
Key Features
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Project Gallery that visualizes all your projects in one view.
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Task Kanban Board for drag-and-drop workflow management.
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Project Timeline to map milestones, deadlines, and dependencies.
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Filter Views to sort by status (in-progress, completed, on-hold).
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Notes & Resources Section for attaching briefs, docs, or links.
Small teams gain a central source of truth when delivering sprints or campaigns. Freelancers use clear boards and timelines to juggle multiple clients without dropping the ball.
Agencies share an interactive dashboard with clients to boost transparency and cut down on update meetings. Product managers steer roadmaps, track tasks, and align stakeholders—all from one Notion page.
6. Advance To-Do List
The Advanced To-Do List Template by Blaise Ticha is a free Notion template that streamlines your daily task tracking in one simple database.
You can quickly add new tasks, flag them by priority, set due dates, and tick them off as you go. Its clean layout keeps you focused on what matters right now.
Key Features
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Quick Task Entry with title, description, and due date
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Priority Tags (High, Medium, Low) for instant sorting
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Completion Checkbox to mark tasks done and filter them out
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Custom Views (List or Filtered) so you see only today’s or overdue items
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Status Roll-Ups for tracking progress at a glance
Students use it to balance classes, assignments, and study sessions without overwhelm. Freelancers manage multiple client gigs in one dashboard.
Professionals keep projects on schedule by focusing on high-impact to-dos first. Anyone with a busy schedule gains clarity and confidence by seeing only the tasks they need to tackle today
7. Public Roadmap Template
The Public Roadmap Template makes sharing your project’s future plans easy in one transparent, engaging page.
You can list upcoming features, group them by status, and publish the whole roadmap with a single public link. This template turns internal planning into community-facing updates.
Key Features
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Public Shareable View so anyone can see your roadmap without a Notion account
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Status Categories (Planned, In Progress, Released, On Hold) for clear progress tracking
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Timeline & List Views that switch between a Gantt-style roadmap and a simple feature list
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Feedback Section where users can leave comments or vote on upcoming items
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Custom Filters & Groups to highlight priority projects, teams, or quarters
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Color-Coded Status Tags for instant visual cues
Startups can build trust by showing users what’s coming next. Product managers align stakeholders with a live, always-up-to-date timeline. Open-source projects gather community feedback in one place.
Marketing teams embed the roadmap in blogs or documents to announce product milestones. This template is invaluable for any group that values transparency and collaboration.
8. Habit Tracker
The Simple Habit Tracker template is a free Notion template designed to help you build and maintain positive habits. A simple database lets you log daily progress and stay accountable with minimal setup Instagram. Bright indicators and streak counters keep motivation high as you work toward consistency.
Key Features
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Simple Habit Database to list habits and record daily check-ins.
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Streak Tracker that highlights your current and longest runs.
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Monthly & Weekly Views for quick overviews of completed habits.
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Progress Visualization with built-in charts or emoji markers.
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Custom Reminders using Notion’s date properties and notifications.
This template benefits anyone aiming to form a new routine. Busy professionals track wellness goals. Students build study habits. Creatives set writing or practice targets.
New users appreciate its clean layout and straightforward setup. You’ll see how small daily wins add up fast.
What makes Notion templates great for productivity?
Notion templates save time by offering ready-made layouts, workflows, and automations. You skip setup and jump straight into organizing tasks, projects, or habits.
Are these productivity templates free?
Most community-created Notion templates are free to duplicate. Some premium marketplaces may charge, but you’ll find plenty of high-quality free options.
Can I customize a Notion template to fit my workflow?
Absolutely. You can add, remove, or rearrange databases, views, and properties to match your personal or team needs.
How do I import a Notion template into my workspace?
Click “Duplicate” on the template page, then select the workspace or page where you want it. The template will appear instantly in your sidebar.
Which template should I try first to boost productivity?
Start with a daily task manager or habit tracker. These give quick wins by helping you see priorities and build momentum every day.
Final Thoughts
These templates cover core productivity needs in Notion. Grab one that matches your style, tweak labels, and add your own categories. Soon, you’ll use Notion without thinking twice.
Don’t stop here. Explore more ideas on our Notion blog and master your workflow.
Try at least one of these templates today. Bookmark this guide, customize your workspace, and share your setup with our community.
